Implementing service projects
Part 4 of the Lifecycle of a Service Project webinar series provides helpful project management and implementation suggestions to help keep your project on track. Watch a recording of the webinar and read these practical tips:
- Delegate tasks to a skilled project team and select an organized project manager to keep the team on track and guide project implementation.
- Webinar panelists Rotarian Heather Frankle and Rotarian David Bobanick encourage project leaders to promote collaborations. Frankle recommends reaching consensus on decisions from the onset to create a cohesive project team.
- Design and stick to a communication plan when working with partners to keep everyone talking and informed. Schedule frequent check-ins with project partners. If working with international partners, host regular conference calls to ensure everyone is well informed.
- “Budget expenses slightly higher and income slightly lower than expected to help cushion any unexpected financial challenges” says Rotarian Bobanick.
- Involve project partners with different skills and specific responsibilities to build stronger teams and foster more idea sharing.
- Keep detailed records of project expenses and achievements. This is important for any project, but especially those that have received global grants spanning multiple years. Rotarian Bobanick encourages establishing a tracking system to oversee volunteer involvement, finances, and project progress.
- Make volunteer experiences fun, meaningful, and inclusive. Invite new or prospective members to participate in a service project and experience Rotary outside of a meeting environment.
- Measure baseline data, define benchmarks for success, and measure outcomes, to track the progress and success of a project.
- Share project reports and budget information with project partners and recipients on a quarterly or semi-annual basis.
- Not everything in a project will go smoothly. Maintain a sense of humor and engage in creative thinking when challenges present themselves.
Visit My Rotary for additional project lifecycle resources.